Case Studies
Some companies use TalentVine as an ‘elastic panel’ to manage all their recruitment requirements whilst others use us for the occasional tricky roles. Here are some case studies of great companies that use TalentVine in different ways.
Client Feedback
“When we seek to partner with external recruiters, TalentVine connects us to agencies and talent pools as diverse as the roles we fill. By streamlining T&Cs for both permanent and temp roles and minimising ongoing legal and contract efforts, our conversations with agencies can clearly focus on what we’re here for – finding great talent.“
Ella Tippo, Senior Consultant People & Culture, WorkCover QLD
Challenges
The Talent Acquisition team at Workcover QLD hire a variety of specialist and technical roles across a vast number of specialisations. This required access to a variety of specialist recruiters that weren’t always available from their panel of recruitment agencies. Each time a new role was placed, the terms and the fees needed to be approved with the legal and procurement teams which created a headache and slowed down the time to hire.
How TalentVine Helped
Workcover QLD use one set of terms and conditions on the TalentVine platform which all recruitment agencies agree to before working on any roles. This ensures that everyone is working against the same terms of service through TalentVine. Workcover are able to review all the bids from recruiters before deciding whom to engage with. The examples of ‘similar roles recently placed’ and corresponding ratings and metrics provide the team with full clarity around who the best consultant is to work with each time.
Results and Return on Investment
Using TalentVine has eliminated the need to involve the procurement and legal teams each time a new hire or agency is engaged, whilst providing full flexibility to use any agency that has the right proven experience and ratings.
– 18 roles have now been hired through TalentVine, both permanent and contractors.
– 94% of roles placed on TalentVine have been successfully hired through the platform.
– 100% of candidates made it past their probation period, reducing turnover associated with using disengaged or unsuitable recruitment consultants.
– Avg exclusive fee paid: 11.5%
– Avg non-exclusive fee paid: 13.7%
Client Feedback
“The first time we used TalentVine, we had spent months trying to fill a hard-to-fill position, both internally and with external recruiters. Within two weeks of placing the role onto TalentVine, we had made an offer to a great candidate through a specialist recruiter at both attractive fees and terms. TalentVine provides the flexibility, accountability and change that is very welcome in this era of recruitment outsourcing.“
Marta Newport, National People & Culture Leader, Grant Thornton
Challenges
Grant Thornton are hiring in a space where there is a lot of competition for top accounting and finance talent and they had found that recruiters were approaching them with very high fees whenever they were advertising for key roles. Not only did they want a solution that could reduce their outsourced recruitment fees but they wanted to also ensure that they were only ever working with top quality consultants that were experts in their fields. Often their best results in hiring roles were from smaller boutique agencies and they wanted to be able to identify the best agencies to work with each time, whether boutique or corporate and know they are getting the most attractive rates at the same time.
How TalentVine Helped
The first role Grant Thornton ever added to TalentVine had been with their panel of recruiters for four months without any successful hires. Within two weeks, they had made a hire for this position as TalentVine enabled them to access a specialist recruiter that had recently placed a similar role, and therefore had a perfect candidate ready to submit. Grant Thornton now stipulate the maximum fees that they are willing to pay and our platform ensures that all recruiters that agree to work on these roles are doing so at, or below this rate.
Results and Return on Investment
TalentVine has been able to introduce Grant Thornton to new agencies that they hadn’t worked with previously by eliminating the risk associated with engaging new recruitment agencies. By selecting the recruiters to work with from a wider selection, this ensures they can leverage off the time and costs that some recruiters have already invested into placing similar candidates in other firms
– Two positions have now been hired through TalentVine.
– 100% of candidates made it past their probation period, reducing turnover associated with using disengaged or unsuitable recruitment consultants.
– Average non-exclusive fee paid: 17%
Client Feedback
“We had spent 14 month trying to hire this position and through TalentVine, we found a perfect hire in only two weeks at $4,000 less than we had been quoted elsewhere.”
Challenges
Aurizon had spent 14 months looking to hire a Supply Chain Procedures Adviser with no luck. Realising that to fill this role, they would need to tap into new networks of candidates, they placed the role on TalentVine. Aurizon’s business practices ensuring that their employment activities, including attraction and retention, promote diversity in their work environments.
How TalentVine Helped
Aurizon uploaded the role to TalentVine and within 24 hours, they received three quotes from agencies that specialised in the supply chain recruitment. As one of these agencies had recently worked on a similar role, they had an existing screened candidate network and therefore when selected exclusively by Aurizon, they could send the right candidates across as soon as they had a briefing from the Hiring Manager.
Results and Return on Investment
Three candidates were interviewed and one offer was made and accepted within two weeks of the initial brief. With a 10% fee, Aurizon were able to save $4,000 on previously quoted rates and get closer to their gender diversity targets by having the right person join the team. TalentVine also negotiated with the agency on behalf of the client’s to ensure that a six month replacement guarantee was offered which is in line with their probationary period.
Client Feedback
“TalentVine makes it simple for us to ensure we have the right domain expert working with us to fill any role. The available network is the reason why we continue to make tricky hires at fees and timeframes that are well below what we’ve experienced before. Great product!”
Ashleigh Burness, The Boston Consulting Group
Challenges
BCG have a high-performance culture and the office support required need to be of the same calibre. With a small internal resourcing team, BCG utilise TalentVine to engage with specialists that can assist in filling additional roles where external support is required. Whilst they were happy with the quality of candidates they had been receiving from their prefered agency list previously, the fees were eating into their budget so this attracted BCG to TalentVine.
How TalentVine Helped
BCG have been able to work with six specialist recruiters that focus in Sales, Executive Assistant and Office Manager roles across their Sydney and Canberra offices. They have used the TalentVine network simultaneously to their internal processes knowing that there is no cost or obligation should they end up hiring someone directly for both contractor and permanent roles.
Results and Return on Investment
Boston Consulting Group have been able to reduce their average fees from 18% to 14% whilst still maintaining the same high standards of hiring. With customised terms of service and using TalentVine as their single supplier, this has reduced the admin and compliance requirements associated with outsourced recruitment so the team can focus on doing what they do best.
Client Feedback
“TalentVine was able to drive down the recruitment commissions, eliminate up-front fees and have multiple recruiters working in parallel. This provided a larger pool of well-screened candidates from respected recruiters at $12,000 less than what we had been quoted directly.”
Challenges
Nano-Nouvelle’s recruitment had been attracting large numbers of unsuitable applicants and they had been struggling to find a suitable recruiter for a COO position as their demands of exclusivity, up-front fees, and high overall commission were unacceptable.
How TalentVine Helped
TalentVine’s network included recruitment agencies specialising in technology and science. By selecting agencies that had experience in dealing with similar candidates, the consultants reached out to their networks across Australia for this very niche role that required experience in nanotechnology and a willingness to relocate to Queensland’s Sunshine Coast.
Results and Return on Investment
Of the six candidates presented, Nano-Nouvelle interviewed four and were pleased to offer the position to Greg. After 16 months Greg is still an integral part of the team and has helped Nano-Nouvelle win multiple awards whilst become a global leader in 3D nano-porous conductive membranes.
Nano-Nouvelle also saved $12,000 in recruitment fees based on what they had been quoted before using TalentVine’s platform.
Client Feedback
“TalentVine is a really innovative concept in recruiting. The process is centralised so we saved time and had more control on the candidates’ screening and the recruitment budget. Sending a brief out to many recruitment agencies at once allowed us to receive many quality candidates in a very short time. We’re very time poor so it really made a difference, and the talent we hired is a great addition to the team. It really feels like a new way of recruiting and our agency will definitely use TalentVine again.”
Challenges
Squad Ink needed to hire a strong Digital Project Manager to work on accounts such as Ferrari, Batlows Cider and City of Sydney. They had a tight budget so tried Seek at first with no success. Needing to hire a great candidate in a competitive market, they were running out of time before the start of a large project for a prestigious client.
How TalentVine Helped
TalentVine shared the job description and candidate requirements amongst the specialist recruitment agencies across Sydney. Two of the agencies had recently placed similar roles with other clients and were happy to partner with SquadInk at rates that suited their tight budget.
Results and Return on Investment
Six candidates were presented to the client. Three were invited in for an interview and a great hire accepted the role within two weeks of first using TalentVine. Six months on and Amanda is kicking goals as an integral part of the team.
SquadInk also saved $4,000 in recruitment fees based on a similar role they had hired previously.