Australia's Trusted Vendor Management System

TalentVine is APAC’s only combined marketplace and VMS, delivering a sophisticated solution for both permanent hiring and pay-to-procure contingent workforce management.

TalentVine Vendor Management System Preview

Build a Trusted, Data-Driven Recruitment Panel

Access agency-based insights for your own custom recruitment panel. 

*These are fictitious agency examples. The full list of 950+ recruitment agencies can be accessed by registering here

Vendor Management Made Easy

What is a VMS?

A hiring manager selecting recruiters based on bids using TalentVine

What is a VMS?

A Vendor Management System, or VMS, is a tool used to manage and improve interactions and transactions between an organisation and its staffing vendors. They can be used to streamline the procurement of staffing services by connecting employers with suppliers who can provide them with the right type of contingent labour.

We’re a marketplace and VMS that connects employers to the most suitable specialist recruiters, whilst driving compliance and process consistency. By capturing critical performance and cost metrics, you can easily compare and select from trusted recruiters.

Our out-of-the-box VMS solution allows employers to post directly to a PSA panel, the wider market, or both! You can configure how this process is deployed and create your own private network of recruitment specialists.

TalentVine simplifies how employers and recruitment agencies work together, allowing you to focus on what matters;
hiring the best talent, faster.

1. Set Your Terms

2. Upload Vacancy

3. Receive Tailored Bids

4. Select & Brief Recruiters

5. Hire Great Talent!

VMS Features

Agency Outreach
  • DoA rules based requisition distribution
  • Panel management with tiered distribution config
  • Multiple posting options : Panel, Market, Favourites, Custom
  • SmartRecruiters, JobAdder and Broadbean integration
  • Auditable digital supplier onboarding 
  • Digital gatekeeper: Agency sign-up self service
  • Unique diversity & inclusion channel posting
Agency Bidding
  • Confirmation of agent engagement & desire to source
  • Native blind bidding to increase speed & reduce fees
  • Configurable bidding data capture options:
    • Invoice breakdown, # of available candidates, anticipate deployment timeframe, level of sourcing difficulty 
  • Agency submittance portal with timestamp
  • Agency account team fulfillment and performance dashboards
Agency Selection
  • Side-by-side vendor performance & cost comparison 
    • Pay-rate, oncosts, margin, total invoice fee
  • Recruiter ratings and hiring metrics
  • Agency profile badges to aid enhanced selection
  • Performance metrics at the agent AND Agency level
  • Branding and video briefing distribution tools
  • Dashboard analytics
  • Panel performance and review scorecard
Compliance
  • Configurable unit level data captured - Work order, Business unit, cost code etc 
  • Requisition approval management
  • End-to-end requisition journey visibility - open, progress stage, bottle-necks, closed
  • Multi-location posting options
  • Centralised terms of service - digital & auditable
  • Configurable options to mandate and enforce business rules compliance
Operational Efficiency
  • Consolidated invoicing options and custom invoice solutions 
  • Total spend and forecast spend dashboard
  • Market vs Panel return-on-investment dashboards
  • Spend analysis available by geography and business unit
  • Recruitment fee market visibility across job-title, industry, location and more.
Agency Outreach
  • DoA rules based requisition distribution
  • Panel management with tiered distribution config
  • Multiple posting options : Panel, Market, Favourites, Custom
  • SmartRecruiters, JobAdder and Broadbean integration
  • Auditable digital supplier onboarding 
  • Digital gatekeeper: Agency sign-up self service
  • Unique diversity & inclusion channel posting
Agency Bidding
  • Confirmation of agent engagement & desire to source
  • Native blind bidding to increase speed & reduce fees
  • Configurable bidding data capture options:
    • Invoice breakdown, # of available candidates, anticipate deployment timeframe, level of sourcing difficulty 
  • Agency submittance portal with timestamp
  • Agency account team fulfillment and performance dashboards
Agency Selection
  • Side-by-side vendor performance & cost comparison 
    • Pay-rate, oncosts, margin, total invoice fee
  • Recruiter ratings and hiring metrics
  • Agency profile badges to aid enhanced selection
  • Performance metrics at the agent AND Agency level
  • Branding and video briefing distribution tools
  • Dashboard analytics
  • Panel performance and review scorecard
Compliance
  • Configurable unit level data captured - Work order, Business unit, cost code etc 
  • Requisition approval management
  • End-to-end requisition journey visibility - open, progress stage, bottle-necks, closed
  • Multi-location posting options
  • Centralised terms of service - digital & auditable
  • Configurable options to mandate and enforce business rules compliance
Operational Efficiency
  • Consolidated invoicing options
  • Custom invoice solutions 
  • Total spend and forecast spend dashboard
  • Market vs Panel ROI dashboards
  • Spend by geography and business unit
  • Placement fee rate matrix design
Great Companies Trust TalentVine

Our VMS can help you...

  • Reduce & Rationalise Agency Spend

    • Total workforce visibility drives better selection decisions
    • Set max pay or invoice rates with a side-by-side comparison
    • Capture total invoice breakdown to drive cost avoidance

  • Lower Admin & Control Costs

    • Digital gatekeeper - agency panel self-service onboarding
    • Vendor coordination and single terms of business
    • Dashboard reporting and complete invoice management

  • Minimise Risk

    • Mandated agency panel usage & centralised visibility of open roles
    • Delegation of Authority - Configurable distribution & permission rules
    • Digital terms of service and vendor onboarding
    • Diversity reporting

  • Improve Efficiency & Time To Hire

    • Identify the best vendors from your panel and open the marketplace
    • Post roles beyond traditional contingent recruiters
    • Minimise requisition distribution time with one-touch posting
    • Ensure PO, business unit, cost codes etc are captured at time of posting

What Leading Hirers Are Saying

Employer Benefits

Employers use TalentVine can choose recruiters that guarantee the highest returns.

Sophisticated Panel Management

  • Private and public agency market clouds
  • Custom requisition distribution models
  • Panel segmentation and PSA tier delivery
Use TalentVine's Platform To Take The Pressure Off Internal Teams

Compliance and Risk Mitigation

  • Digital enforcement of business hiring rules
  • Elimination of internal rogue agency spend
  • Single Terms of Services – Digital signature & auditable
costs

Cost Control & Process Enhancements

  • Reduced time to hire & improved fulfilment.
  • Cost reduction via inbuilt silent bidding auctions
  • Cost-free solutions – Subscription or Vendor funded models

Reporting and Analytics

  • Granular spending and performance visibility to drive savings
  • Pay rate analysis and hiring metrics
  • Vendor performance scorecards
  • Market intelligence
  • Data-driven decision making
you’ll find the best recruiter for every role, every time in TalentVine Recruitment Maketplace

Brand Management

  • Centralised video and brand messaging
  • Elimination of effort duplication
  • Consistent delivery of EVP
  • Single portal for specialist D&I vendors
  • Diversity tracking and reporting

Flexible, Tailored Service

  • Upload custom terms and conditions
  • White glove concierge service
  • Interview co-ordination
  • TA resource augmentation

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